1. About this policy

  1. Central London Humanists (”CLH”, “we”, “us”, “our”) is a community group, taking the form of an unincorporated association, based in London, U.K.
  2. The “service provision” of CLH is as follows: a social club, volunteer group, and educational network. We organise in-person meetings for people who live in and around London, as well as online meetings for people in London and beyond including outside of the UK.
  3. As a necessary part of our service provision, we process personal data about people who interact with us online and offline.
  4. Whether you are checking out our online fora just out of curiosity, or whether you are a participant in CLH activities, we are committed to protecting your privacy and take this responsibility very seriously. We therefore take care to safeguard it. This policy outlines what data we collect, how we may use it, how we protect your data and your rights, and how you can exercise those rights.
  5. We regularly check this policy to ensure we provide you with the most up-to-date information regarding our data processing activities. We strongly advise you to read this page from time to time to ensure you are happy with any changes that might be made.
  6. This privacy policy was prepared to be as comprehensive as possible, but it does not include an exhaustive list of every aspect of our collection and use of personal information. We are happy to provide any further information or explanation about our practices on request.
  7. If you have any questions about this policy, please contact us using the details in the “Contact us” section below.
  8. This policy was last officially reviewed on 20 September 2023.

2. Why we collect your data

  1. We collect personal data for many reasons, including to provide you with services, communicate with you, and send you information you have requested, and administer campaigns, membership, and donations. Depending on how you interact with us, we may process data for the following reasons:
    1. to provide you with advice, support, or information about CLH, humanism, or CLH-related activities, that you have requested
    2. to provide you with direct support, advice, signposting, and referrals to other support organisations and agencies
    3. to administer your membership
    4. to communicate with you about our work, fundraising, and campaigning activities
    5. to process volunteer roles, e.g. in the CLH Organising Committee or Subcommittees
    6. to process personal details required for the administration of educational courses you have booked or expressed an interest in
    7. to provide you with information about and to administer events, including mass participation events where we may be present (such as festivals, public gatherings)
    8. to record and contact you regarding payments you make to us e.g. donations at charity drinks and snacks bars, and meeting attendance payments
    9. for our own internal administrative purposes, and to keep a record of your relationship with us
    10. to manage your communication preferences
    11. to conduct surveys, research and gather feedback
    12. to obtain information to improve our services and member or supporter experience
    13. to carry out research to find out more information about our members’ and supporters’ and prospective members’ and supporters’ backgrounds and interests
    14. to comply with applicable laws and regulations, and lawful requests from statutory agencies.

3. Information we collect

  1. We may collect the following personal information, please note not all of these points will apply to everyone interacting with CLH:
    1. your name
    2. contact details – including your postal address, telephone number(s), and email address(es)
    3. date of birth
    4. details of relevant personal circumstances when providing you with advice and support
    5. your bank details
    6. records of your correspondence and engagement with us
    7. information you may enter via our websites
    8. photographs and audiovisual recordings
    9. occupation
    10. biographical information
    11. IP addresses (for analytics purposes, not stored with your profile or membership record)
    12. any other information you choose share with us
  2. This information may be collected via:
    1. any paper forms you complete
    2. visits to our website centrallondonhumanists.org.uk
    3. telephone or VoIP conversations or face-to-face interactions
    4. mobile payment apps such as Square
    5. digital forms completed via our websites, or online surveys
    6. third-party companies and fundraising websites such as JustGiving
    7. publicly available sources
    8. communication via social media including WhatsApp, Instagram, X, Threads, and Facebook
      1. e.g. joining our WhatsApp community and/or other CLH WhatsApp groups temporarily set up e.g. for planning a particular event
      2. e.g. joining our Facebook group, following our Facebook page